Filing quarterly license reports FAQs
What are the report and fee due dates?
Your Quarterly License Report and Quarterly License Fees are to be received by us no later than the last day of the month following the end of the calendar quarter, as shown below.
January 1 - March 31: due April 30
April 1 - June 30: due July 31
Juny 1 - September 30: due October 31
October 1 - December 31: due January 31
What if the due date falls on a weekend?
If the due date falls on a weekend, the next business day is considered timely for filing and payment.
What if I miss the filing or payment due date?
A late fee of $25 per day will be assessed for each day you do not submit your Quarterly License Report AND pay your Quarterly License Fees, up to 30 days. For example, if you are one day late in submitting your Quarterly License Report, you will be assessed a $25 late fee. If you submit your report on time, but your fee is a day late, your will be assessed a $25 late fee. If you are 30 days late, you will be assessed a $750 late fee. After 30 days, administrative action may also be taken against your license.
How do I calculate prizes paid?
Prizes Paid: The total number of cash prizes paid out and the value of all merchandise awarded. If purchased, the value is the cost to the licensee. If donated, see "Donated Prizes" below. (Note: Merchandise donated or purchased for prizes, but not awarded, should NOT be included on this report.)
Donated Prizes: If prizes were donated to the organization, estimate the fair market value of the items on the date they were received as donations. If ALL awarded prizes were donated, "Prizes Paid" and "Donated Prizes" would be the same.
Why can't I enter cents on the form?
The Quarterly License Report form does not accommodate reporting cents. Please round to the nearest whole dollar as follows:
- $0.50 or less – Round Down
- $0.51 or more – Round Up to the nearest whole dollar
What are the Gross Gambling Receipts for Service Suppliers?
Gross gambling receipts for service suppliers are fees from gambling-related services provided in or to be used in Washington to include, but not limited to:
- Consulting, advisory or management services related to gambling;
- Interest from financing the purchase or lease of gambling equipment, infrastructure or facilities or equipment that supports gambling operations;
- Acting as a lending agent, loan services or placement agent;
- Assembly of components for gambling equipment to be used under a contract with a licensed manufacturer;
- Ongoing financial arrangements for gambling related software with a licensed manufacturer;
- Installing, integrating, maintaining, or servicing digital surveillance systems that allow direct access to the operating system;
- Training individuals to conduct authorized gambling activities; Performing testing and certification of tribal lottery systems in meeting requirements specified in the tribal-state compacts;
- Providing nonmanagement related recordkeeping or storage services for punch board and pull-tab operators; and
- Ownership of proprietary games or equipment.
Gross gambling receipts for surveillance companies that hold a service supplier license includes fees from installing, integrating, maintaining, or servicing digital surveillance systems that allow direct access to operating systems located in Washington.
Can I Amend a Quarterly License Report?
If a fees were submitted with the report, the amendment cannot be submitted until the following day. Otherwise, Quarterly License Reports (QLR) can be amended at any point after submission. My Account displays the last two years of QLRs. If you need to amend a report that is older than two years, please contact us for further instructions.
If submitting an amended Quarterly License Report results in:
- additional fees due, you must pay the additional fees immediately.
- overpayment of fees, you will receive a refund, less processing costs.